How To Create A Team Drive In Google Drive

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Google Drive - Setting up and Managing a Google Team Drive

How to create and manage a Google Team Drive

Setting up Google Team Drive

• Create a Team Drive
• Open Drive
• In the left navigation, click Team Drives
• At top, click NEW
• Enter a name
• ClickCreate

• Add members & set permissions
• To add members and set permissions you needfull access permission
• In the left navigation, click a Team Drive
• At the top, under the Team Drive name, click+Add Members
• Add names, email addresses, or Google Groups
• (Optional) To change the permissions from Full Access, next to Full, click on the down arrow and choose a new permission
• (Optional) Enter a message
• (Optional) If you don't want to send notifications, select Skip sending notifications
• Choose an option
• ClickSend to send notifications
• ClickAdd if you do not want to send notifications

• Change member permissions
• Tochange member permissions, you needfull access permission
• In the left navigation, click a Team Drive
• At the top, next to the Team Drive name, click the Down arrow,Manage members
• Next to a members name, click the Down arrow, and select a new permissoin
• ClickDone

• Remove members
• Toremove members, you needfull access permission
• In the left navigation, click a Team Drive
• At the top, next to the Team Drive name, click the Down arrow,Manage members
• Next to a member's name, click on the Down arrow, and selectRemove member
• Click Done

• Create a new folder
• In the left navigation, click a Team Drive or existing folder
• ClickNew > Folder
• Enter a folder name
• Click CREATE
• Upload an existing folder from your computer
• In the left navigation, click a Team Drive folder
• On your computer, drag an existing folder into a Team Drive. Or, clickNew > Folder upload. Navigate to the folder and open it

• Add and open files
• To add files to a Team Drive, you need at least edit access permission. Any files you add are owned by the team. If you leave the Team Drive, your files remain
• In the left navigation, click a Team Drive folder
• Drag an existing file to upload it from your computer. Or, clickNew and choose an option:
• To create a file, select the file type you want to create, such as Google Docs
• To upload a file, selectFile upload. Navigate to the file and open it.
• Double-click a file to open it

• Star Important Files
• To flag important files or folders to find them quickly. Just right-click a file or folder and selectAdd Star
• To see all your starred files and folders, in the left sidebar, clickStarred

• Move Files
• You can move any file you own into a Team Drive, whether it is from another Drive location, or from your computer, or mobile device
• To move files between Team Drives or from My Drive into a Team Drive drag the files into the destination Team Drive folder
• To move files between Team Drives, you must havefull access to the original team drive and at leastedit access to the to the destination team drive
• If someone else owns the file, you need to ask them to move it

• Delete files
• You must have full access permission to delete a file
• Click the file you want to delete and at the top right, click the trash icon
• This deletes the file for everyone
• If a file is accidentally deleted, you can restore it

• Restore files
• You must have edit access permission or higher to restore a file
• In the left navigation, click a Team Drive
• At top, next to the Team Drive name, click the Down arrow >View Trash
• Click a file and click Restore

• Share files with individuals or groups
• Click a file to share
• Click the share icon
• Add names, email addresses, or Google Groups
• (Optional) To change the permissions from edit, click the down arrow and choose another permission
• If you set permissions to View or comment, you can prevent people from downloading, printing, and copying shared files
• (Optional) Add a message
• Click Send

• Email a link
• Click a file to share
• Click the share icon
• Click Who has Access
• Next to Link sharing off, click the down arrow
• Next to the URL, click Copy. The link is now on your clipboard
• Click Done
• Paste the link into an email

• Share a link
• Click a file to share
• Click the share icon
• Click Who has access
• Next to Link Sharing off, click the down arrow
• Turn Link Sharing on
• Click the down arrow, and choose a permission
• (Optional) To allow sharing outside your organization, click Allow external access
• (Optional) to make the document searchable in Drive, click Findable in search results
• Click Done

• Unshare files within your organization
• Click a file to unshare
• Click the share icon
• Click Who has access
• Turn Link Sharing off
• Click Done

• Unshare files with individuals
• If the file you unshare is still shared with an organization or group that includes the person , they can still access the file
• Click on a file to unshare
• Click the share icon
• Click Who has access
• Nest to the person, click the down arrow, than select Remove

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Keywords:	Google Team drive, sharing, Suggest keywords	Doc ID:	79965
Owner:	Robert C.	Group:	UW Oshkosh
Created:	2018-02-07 15:56 CST	Updated:	2019-05-01 07:40 CST
Sites:	UW Oshkosh
Feedback:	2 2 Comment Suggest a new document

How To Create A Team Drive In Google Drive

Source: https://kb.uwosh.edu/page.php?id=79965

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